Microsoft Teams is a quick and easy way for employees to communicate. However, before using this form of communication, companies need to be aware of Microsoft Teams’ compliance guidelines and archiving policies.
These policies ensure that Microsoft Teams data is retained in line with business requirements and compliance mandates. They are also not meant to replace backups.
Authentication
Authentication helps secure communications in Teams by assuring the parties involved are who they say they are. In addition, it prevents spoofing. During login to Microsoft Teams, users provide one or more authentication factors that confirm their identity. These factors include a phone call, unique code, PIN, or thumbprint.
Retention
Retention controls how long data is stored in Microsoft 365 apps like Teams. It lets you keep data needed to comply with internal policies, industry regulations, or legal needs and delete data that is no longer necessary or has no value to your organization.
Retaining data in Teams can be done by creating retention labels and policies that govern how long messages appear in chats, channels, files, or snippets. These can either be static or adaptive.
Retention labels and policies are a great way to help manage the information that your team shares in Microsoft 365. They also help you keep your data in the right places for as long as needed and make it available when needed.
Accessibility
Accessibility allows all people to perceive, understand, navigate, and interact with digital content and systems. This is done by ensuring that content complies with accessibility standards.
Microsoft Teams offers several built-in accessibility features to empower everyone on your team. These include dark mode and high contrast to reduce strain on the eyes for those who work in a darkened environment or with eye fatigue.
Having accessible meeting settings will ensure that all users get the best experience possible. This includes using keyboard shortcuts and announcing the speakers at the beginning of the meeting to make it easier for everyone.
Compliance
Microsoft Teams has become a popular tool for organizations to communicate with each other, collaborate on projects, and share information. However, Microsoft teams’ security & compliance is not inherently secure and can pose compliance-related risks if sensitive data is shared without proper controls.
Fortunately, there are many ways to manage compliance on Teams. These include communication compliance, retention policies, data loss prevention (DLP), eDiscovery and legal holds, audit log search, and archiving solution for the company.
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